The Faculty of Medicine has an objective well documented admission policy which is consistent with that of the university. Only students with the top academic performance in Sudanese Secondary School Certificate (or its equivalent certificates, e.g. Arabic certificate, IGCSE, etc. following calibration) can qualify for admission to the faculty of medicine. They also need to fulfill selection criteria through personal interview and medical school pre-entry physical and mental fitness assessment.
The nomination of a student for admission to the Faculty of Medicine, University of Khartoum, is the responsibility of the Admission Office of the Ministry of Higher Education (MoHE). Candidates apply for admission online: (www.admission.gov.sd).
The list of nominated students is provided to the Academic Affairs Office of University of Khartoum and then forwarded to the Faculty of Medicine. The students’ lists are officially endorsed by the Dean of the faculty after revision by the faculty Registrar and the Academic Office. Nominated students will go through an integrated process which consists of; medical checkup, psychological test and personal interview. Personal interview is performed by senior academic staff. If the applicant fails to satisfy the above criteria, he/she will be re-evaluated by the Academic Committee. To complete the process of registration the applicants pay the registration and annual tuition fees.
Medical students must be able to perform the essential functions of being a doctor, with competence of safe patient handling. If the interviewing committee recognizes any disability, the candidate will be referred to a specialized committee to decide on his/her condition and recommend on his/her admission on individual basis.
Formerly, transfer of students from other programmes within the university was possible– only immediately after the first academic year- but after the implementation of the new curriculum of the faculty of medicine this transfer was not feasible because of the difference in the preliminary year subjects.
The aim of admitting students with high academic achievement in Secondary School Certificate is to ensure they have the intellectual capabilities and the internal motivation needed to learn medicine and become competent doctors. Many studies support the ability of these students to perform well in medical school. The personal interview and medical assessment ensure that registered student has the interest and physical capabilities to provide clinical services to the community.
Selection criteria and number of student intake are primarily governed by the Ministry of Higher Education which is responsive to the needs of the country’s health care systems and to the capacity of educational institutions. This is achieved through an annual meeting held between the MoHE representatives and the vice chancellor of the university upon recommendations from the dean of the medical school. There haven’t been any changes of admission policy or number of student intake in recent years.
If the student is not satisfied with the admission decision, he/she can appeal to the admission committee of the MoHE.
There are two types of admission: General admission, which accounts for 250 seats for competition (cut-off score in Secondary School Certificate for the last 5 years ranged from 91.3% to 93.7%); and Private admission, that represents not more than 25% of the general admission seats. (Document 25)
The faculty has a student support and counseling system, whereby each faculty member provides formal and informal mentorship to individual students.
The Deanship of Students’ Affairs of the University of Khartoum provides students with necessary support to ensure their wellbeing so that they will graduate to be efficient citizens in the community. It is responsible for providing financial, medical and psychological assistance to students. It also assists student with special needs and foreign students. The Deanship is also responsible for the students’ social and cultural life, sports and academic exchange activities.
The faculty of medicine provides its student with a health insurance system through the University Medical and health services centre. The centre contains all specialized health units including a Psychiatric and Mental Health service. It also contains necessary diagnostic facilities such as X -ray and laboratory services.
Financial support and scholarships are provided to eligible students through AL Baghdadi Trust. The trust’s committee is headed by the Vice Dean of the Faculty of Medicine.
The faculty is keen to provide students with a comfortable and safe environment. There are cafeterias and students rest rooms. The lecture halls are open regularly till late night for students to utilize in their studies. The faculty also provides transportation to and from hospitals and health centres for clinical teaching activities.
Every year there is a welcoming session held for newly registered students. The session is addressed by the Dean of the Faculty, Vice dean, Vice Dean for Academic Affairs, Heads of Departments, senior administrative staff and representative of Khartoum Medical Students Association (KMSA). The session is also attended by many academic and non academic staff. The aim of the session is to welcome the new comers and to ensure their thorough understanding of the range of services, support and facilities available to them. It also explains their obligations and responsibilities as medical students in the faculty.
Stress management sessions are provided to junior (1st and 2nd year) students before final exams so as to alleviate their anxieties, to minimize psychological burnout and to boost their confidence for better performance.
The “Pay it forward Workshop” was introduced in 2016. It discusses academic challenges and success stories. In this workshop, academic staff from different disciplines is invited to share their undergraduate experience with students and explain difficulties they faced and how they managed their careers. Participating students are trained to convey the learned skills to their peers in an attempt to effectively address their upcoming challenges through Peer education.
Academic counseling is carried out at departmental level. Continuous assessment helps detect students with learning difficulties requiring counseling. Assigned counselor decides on the actions to be taken, and whether the student needs to be referred to any other specialized sources of student support, e.g. financial, social, or psychological counseling.
Khartoum Medical Students’ Association (KMSA), under guidance of the Faculty leadership, regularly holds career guidance sessions and workshops with strong participation from internal and external career advisors.
Medical students are represented in the Curriculum Committee and Faculty Board. Students actively participate in curriculum evaluation workshops and courses feedback evaluation.
Every student batch has elected students that act as the academic coordinators. They convey students’ opinion, worries and requests to the Head or Academic Secretary of the concerned departments. The academic coordination is a trusted channel for communication between faculty and students.
Khartoum Medical Students Association (KMSA) was established in 1954 as student body to strengthen the English language; by time its tasks and aims evolved to include other student activities. Its members are medical students from different classes who are elected by all the students under the supervision of the Dean Faculty office. KMSA organizes social, cultural, academic, health related activities (e.g. students’ vaccination programmes, blood donation campaigns, health campaigns and rural trips…etc) and the organization of academic events (e.g. exchange programmes, summer schools …etc).
KMSA also hold informal mentoring sessions with fresh students addressing issues of relationship between the students themselves, and the students and faculty staff.
Students at the faculty have also established societies which have community services and social orientation such as “Rifqah” which is an orphan’s sponsorship society. Other societies are concerned with patients support, Red Crescent, etc.
The faculty is responsive to the requests raised by KMSA as a representative body of all students. The faculty provides logistics (venues and rooms, transport services, funding, etc) for KMSA activities. The Faculty encourages and supports students’ exchange programmes (Student Tropical Exchange Programme/ STEP) and international relations by providing financial support and recommendation letters. The faculty also supports the students’ participation in national, regional and international conferences and scientific, cultural and sporting competitions.